Terms & Conditions

The conditions mentioned below apply to all acquisitions of start numbers for IAAF World Cross Country Championships Aarhus 2019 (WXC 2019).

In purchasing a WXC 2019 entry, you enter into agreement with:

The Danish Athletics Federation
Idrættens Hus
Brøndby Stadion 20
DK-2605 Brøndby
+45 4326 2308
[email protected]

The Organisers

IAAF World Cross Country Championships Aarhus 2019 is organised by The Danish Athletics Federation on behalf of The International Athletics Federation and in close partnership with Sport Event Denmark and The City of Aarhus.

The race will be held in accordance with the rules set up by The Danish Athletic Federation and the International Athletics Foundation.

The Danish Athletics Federation

Idrættens Hus, Brøndby Stadion 20

DK-2605 Brøndby

+45 4326 2308


[email protected]


Addressc/o IAAF

6 Quai Antoine 1er

BP359 – MC 98007 Monaco

+377 92 05 70 68

[email protected] 



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Data Protection and Confidentiality

A bib number is personal and it is the entrant’s responsibility to enter correct personal information. The unauthorised use of a bib number can and will result in disqualification. It is possible to transfer an entry to a different person.

The organisers reserve the right to publish the entrant’s name, club affiliation, country of origin, firm, date of birth, and nationality on start numbers and in the list of results. All personal data given by you will be handled by the organisers and will not be passed on or sold to a third party except the IAAF and their partners if accepted upon during registration. Information wil be used in anonymised form for statistical purposes. E-mails will be used solely to issue important and relevant information regarding the race unless otherwise explicitly agreed upon. Entrant have the option to unsubscribe to emails and SMS text messages, however, if he chooses to do so, he will not receive any other forms of practical participant information.

Use of Media Material

Photos, footage, interviews, and similar media material in which the entrants appear in IAAF World Cross Country Championships Aarhus 2019 can subsequently be used by the organisers freely, including marketing purposes. All printed and digital photos on websites, Facebook, Instagram, and Twitter are subject to copyright ownership and may not under any circumstances be used for marketing or commercial purposes unless specifically agreed upon in advance. Official press photos, which are made available in the Media Package, can be used freely with reference to Copenhagen Half Marathon. For permission to use photos, please contact the organisers.

Bib numbers

IAAF World Cross Country Championships Aarhus 2019 race packet including bib number must be collected at the WXC 2019 in Aarhus. In order to receive the race packet, the entrant is required to present his/her registration card, which is sent out per email approx. two weeks before the event.
Bib number pick-up on race day will be possible at the WXC 2019 venue. Race day pick up is fully at the entrant’s own risk, and the organisers carry no responsibility for any delays or impediments of any kind what so ever.

Special Conditions or Equipment

Blind or otherwise physically impaired persons are allowed entry provided they show due consideration to fellow runners. Special equipments, such as handchairs, wheelchairs and babyjoggers, are not allowed.

Time Limit

The course time limit at the IAAF World Cross Country Championships Aarhus 2019 is max. 1 hour and 45 minuts for the ‘4/8/12K | The Toughest’.


Confirmation of purchase

Immediately after submitting your registration, you will receive a confirmation e-mail with a receipt. If you do not receive this e-mail or if it contains errors or omissions, please contact customer service or log into your personal entrant profile to update your participant data. It is the entrant’s responsibility to ensure that the data entered in his/her entrant profile is up to date at any time.

Prices, Handling Charge, and Payment methods

Entrance fee is exempted from VAT in accordance with the Danish legislation on amateur sports’ exemption from VAT. Sparta Athletics and Running will charge a handling fee of DKK 20 VAT included. Payment methods include debit card, Visa debit, VISA, Euro Mastercard, VISA Electron, Diners Club, MobilePay Online, and Maestro.

Online Payment Security

The payment system is secured against identity theft with a so-called TLS solution which is a system that encrypts all your bank card information. This means that neither we nor anyone else (with the exception of Nets and Bambora) have access to your bank card information. Furthermore, the TLS-system ensures that data between your browser and our server cannot change.

DIBS manages the payment

odule. You have the option to decline payment once you receive your payments statements and you are not liable if you are the victim of bank card fraud in an internet store if its payment system uses a TLS-certificate.

Product Liability, Right of Cancellation, and Reimbursement

Pursuant to the Danish law on consumer protection in e-business, the organisers are responsible for product liability. According to the law on e-business, the entrant (the buyer) has no right of cancellation since the agreement does not include recreational leisure time activities.

Entry transfer

Transferring an entry to another person is possible against a fee, provided that the entry has not been purchased at reduced price. The unauthorised use of a start number may result in disqualification.
A transfer must be conducted through the entrant’s online profile. The transfer is not officially completed until a valid voucher code is issued. The entrant is obliged to forward this voucher code to the person, who is to acquire the entry. The unauthorised use of a bib number can lead to disqualification, and organiser cannot be held responsible for fraud and abuse related to the transfer of bib numbers.



The entrant should be sufficiently fit and healthy to finish the race unaided. It is possible to enter any specific medical or health conditions on the back of the bib number for the convenience of the medical team.


By applying, the entrant automatically accepts that participation is at one’s own risk and that the organisers, their business partners, or sponsors cannot be held liable for injuries incurred or inflicted during the race unless the organisers are directly to blame.

Entrants under the age of 18 confirm that their parents or guardian have given their acceptance to the minor’s participation in the race.

Cancellation and Force Majeure

In the event of a cancellation due to force majeure, to an enforcement notice issued by the authorities or other circumstances beyond the reasonable control of the organisers, starting fees and other expenses will not be refunded.

Possible Errors and Omissions

The organisers shall not be held liable for potential errors or omissions in regards to prices or event specifications both online and in printed material. All published information is subject to possible changes.


If you have any questions you are welcome to contact us: [email protected]